CANA CONCIERGE — PRIVATE STAY BRIEF
Planning worksheet. Completing this document does not submit a request or confirm a booking.

TRIP
Arrival date:
Departure date:
Adults / children (ages only):
Accommodation name and area (or still searching):
Preferred language:
Person coordinating the group:

PRIORITIES
The three things that matter most:
Preferred pace / downtime:
Special occasion and date, if any:
Services requested:
Services already included or booked:
Budget currency and working allowance:
Flexible dates or requirements:

ARRIVALS
Flight groups and approximate arrival pattern:
Passenger / luggage counts:
Child-seat or vehicle-access requirements:
Property access approved by:
Early arrival / late check-in plan:

MEALS AND VILLA
First-night meal preference:
Breakfast / grocery requirements:
Chef meals or catering dates:
Dietary preferences to discuss with the provider:
Kitchen information available from the manager:
Included housekeeping / staffing schedule:
External-provider permissions:

EXPERIENCES
Priority outing or charter:
Participants and general suitability requirements:
Preferred date and alternative:
Transport and return timing:

BEFORE ACCEPTING A PROPOSAL
Confirm provider, scope, location, date, price, currency, inclusions and exclusions.
Confirm deposits, balance deadlines, changes, cancellation and weather terms.
Separate confirmed bookings from open requests.

Keep this completed file private. Do not include passport numbers, card details,
medical records or sensitive security itineraries. Use verified secure channels
if a provider later requires sensitive information.

https://canaconcierge.com/en/planning-tools